Gulf Colleges inaugurates three electronic portals with 63 new services
His Excellency the Dean of Gulf Colleges, Dr. Mohammed bin Dhafer Al-Dosari has three new electronic portals (Student Portal – Academic Portal – Staff Portal) for Gulf Colleges, which were carried out under the supervision of His Excellency the Vice Dean for Academic and Educational Affairs a. Sultan bin Saad Al-Harbi and implemented by the Information Technology Unit under the supervision of Eng. Faisal bin Saad Al-Alawi and the supervisor of the Information Technology Unit – Female Section, Eng. Nawara bint Hamed Al-Anzi.
In this regard, His Excellency the Dean of the Colleges, Dr. Muhammad bin Dhafer Al-Dosari, confirmed that the three gates come in line with the approach of digital transformation that the Kingdom is witnessing under the leadership of the Custodian of the Two Holy Mosques King Salman bin Abdulaziz – may God protect him – and the directives of His Highness the Crown Prince, Prince Muhammad bin Salman bin Abdulaziz -may God protect him- where the colleges aim to provide distinguished and professional electronic services to the student, faculty member and administrative staff, keeping pace with the latest global trends in the design and presentation of information and electronic services, and primarily aiming to present a positive, competitive and effective image of the Gulf colleges as an educational institution and an integrated scientific and digital edifice that presents Leading services in various fields for students, academics and administrators.
The three portals were implemented and developed under the supervision of the Vice-Deanship for Academic and Educational Affairs at Gulf Colleges. Prof. Sultan bin Saad Al-Harbi said that 63 new electronic services were launched through the three portals, where the highest levels of performance were taken into account, and they were built in accordance with internationally adopted security standards, and come as a complement to the digital transformation services applied in colleges. Where the colleges have automated all student operations and services by launching 31 new electronic services that include all the services the student needs and can be fully applied through the system without the need to review the colleges.
As explained by Eng. Faisal Al-Alawi said that the new academic portal provides new services that enable the faculty member to perform his academic duties to the fullest, while the employee portal provides administrative electronic services that facilitate and speed up the management of administrative communications and human resource operations in colleges. Eng.Nawara Al-Enezi said that all electronic services in the faculties are developed according to a long-term information strategy that facilitates the speed of communication and interaction for all employees of the faculties, students and employees, and the completion of all services at a high speed and excellence in line with the vision of 2030 and the programs of national and digital transformation.
The three portals offer:
1- Student portal:
The student portal provides outstanding electronic services to students through the unified digital platform on the college site:
- Academic services platform:
- Allows the student to register electronically through the student information system and the student can see if he or she has been accepted electronically through the student’s platform.
- The student’s knowledge of the proposed courses is registered by the academic guide and then the courses registered with him, the courses and his academic record consisting of his university data.
- Provides him with academic guidance services, and has been able to communicate with the mentor, and to see the test schedules.
- Learning management system:
- Allows the student to know his courses, electronic preparation, year’s work grades and upcoming events.
It allows requests to submit multiple and different electronic requests to the student, such as a request to accept a medical excuse, a request to review a degree, a request for postponement, an apology request, a request for re-enrollment, a request for withdrawal from a course, a request to change course, transfer from one department to another department, request for payment of fees, request for withdrawal from the college, A grievance request, a request to lift the financial block, a request for course equivalency, a request for an academic recommendation, a request for a course description, a request for an academic plan, an academic record request, and a request to submit a COVID-19 report.
- Statements and notification platform:
They have documented and sealed identification statements and certificates to extract directly as a student definition, an definition of academic status and a certificate of good conduct.
- Alumni Services Platform:
The graduate student has served new electronic services through which he can obtain several electronic services, such as requesting a graduation document, requesting the delivery of the graduation document, requesting the evacuation of a graduate student party, requesting an amendment to the graduation document, updating the graduate’s data, requesting the issuance of a lost allowance for a graduation document, defining the academic status, certificate of good conduct and identification of the graduate.
- General assessments:
Academic and electronic service evaluation services include suggestions, recommendations, course assessments and evaluation of other services.
- Communication system:
Allows the student to communicate with the academic guide, the scientific department, technical support and the dean of colleges.
2. Academic portal:
The academic portal includes various electronic services for faculty members, as follows:
- Academic services platform:
Allows the faculty member to know the courses registered for students, student lists, student grades monitoring, electronic preparation, academic guidance, allows for comprehensive student research, provides data from the central system of data analysis for the faculty member, academic calendar.
- My academic service platform:
Access to the study schedule, student schedule and line of achievement for the lectures and others that have been achieved for students and to present the courses offered.
- Personal Services Platform:
Provides personal services to faculty members, such as submitting a request for a salary definition and an electronic experience certificate.
- Scientific Research Platform:
The electronic scientific research platform at Gulf colleges provides professional services in the fields of scientific research, consultancy and services for researchers from faculty members and college students to facilitate publishing in classified and prestigious scientific journals, and to provide the digital library for faculty members to search for research, books, magazines and educational videos supported in both Arabic and English.
- Public Ratings Platform:
It provides faculty members with making general assessments of academic and electronic services, and even developing suggestions, recommendations and other assessments.
- Public electronic services platform:
Through it, a faculty member can view the evidence and consultation platform, a communication system for communication with administrative and scientific departments, a learning management system, faculty websites and a technical support system.
3- Staff Portal:
The electronic employee portal includes distinguished electronic services to serve the administrators, on the Gulf Colleges website, as follows:
- Public Services Platform:
It provides general services to employees such as a salary definition request, an experience certificate request, a travel allowance request, and a travel ticket request.
- Vacation platform:
It provides them with electronic leave, including administrative leave, sick leave, emergency leave and permission request.
- Platform functionality:
Evaluate job performance through the employee portal linked to the human resources system through daily reports, monthly reports, issues, electronic attendance record, delay record, absence record, leave record and administrative correspondence system.
- Profile platform:
Availability of a personal file for the employee containing personal data, job title, job duties and employee directory.